Can financial support be provided through a Lundbeck medical education grant for meals or receptions?
Financial support for meals or receptions may be provided to the third-party provider only if the meal or reception is held at the time of the medical education conference. The meal or reception should be modest in cost and be held at a suitable venue that is conducive to discussion among faculty and attendees. The amount of time spent at the meal or reception must be subordinate to the amount of time spent at the medical education conference.
Can financial support be provided through a Lundbeck medical education grant for residents or other HCPs in training to attend educational conferences?
In accordance with the PhRMA Code on Interactions with Healthcare Professionals, funds to permit medical students, residents, fellows and other HCPs in training may be offered to attend carefully selected educational conferences. The selection of individuals who will receive the funds must be made by the academic or training institution. “Carefully selected educational conferences” are generally defined as the major educational, scientific, or policy-making meetings of national, regional or specialty medical associations.
Does previous support of a program by Lundbeck influence future support?
No. Each grant submitted to the Lundbeck Medical Grant Review Committee (LMGRC) will be evaluated based on individual merit.
Grant Application Frequently Asked Questions
How soon before my activity do I need to submit a grant request?
Requests for support should be submitted online at least 45 days in advance of the activity or enduring materials creation.
Can I request a grant for an activity that has already occurred?
No. The Lundbeck Medical Grant Review Committee (LMGRC) will not review grant requests for any event that has already occurred.
How long will it take for the Lundbeck Medical Grant Review Committee (LMGRC) to review my grant application?
The Lundbeck Medical Grant Review Committee (LMGRC) makes every effort to review each grant request within 4 weeks of receiving an application that is considered complete. Please note that the review process does not begin until you have received notification that all required documentation for the grant application has been completed and received.
When do I receive notification regarding the status of my medical grant application?
You will receive separate emails notifying you of the following:
- Grant request received
- Grant has been accepted for review by the Lundbeck Medical Grant Review Committee (LMGRC)
- Decision has been made by the Lundbeck Medical Grant Review Committee (LMGRC)
- For approved grants, that a check has been issued and sent out to you
- Reminder for you to complete the online reconciliation form
How will I know if my grant request is approved?
- You will receive a letter via email notifying you when a decision has been made. If your grant request has been approved, you will be sent a subsequent letter via email indicating the approved amount of the grant
- Please do not consider any grant formally approved until you have received a letter of approval from Lundbeck via email AND the executed Lundbeck Letter of Agreement
Will my Lundbeck field representative be able to assist me with the application process?
No. Only the Lundbeck Grants Coordinator may assist you with your grant request. Please email us at lundbeckincgrants@lundbeck.com for any questions not addressed by visiting this web site.
Will my Lundbeck field representative be able to keep me apprised of the status of my grant?
No. You will be able to check the status of your grant request by accessing this website using your username and password that was provided when you initially registered.
Does Lundbeck ever specifically request or invite grant submissions?
No. Requests for continuing medical education grants are never solicited.
Can I resubmit a grant once it has been declined?
No. The decision made by the Lundbeck Medical Grant Review Committee (LMGRC) to decline a grant is final. All further inquiries must be directed to the Lundbeck Grants Coordinator via email at lundbeckincgrants@lundbeck.com.
What are the required elements of the Letter of Request?
A signed Letter of Request (on third party provider’s letterhead) is required to be attached during the grant application process. A Letter of Request at a minimum should contain these elements:
- Description of program’s learning objectives and program details
- How the funding will be used
- Date of program or activity
- Venue
- Statement of whether the program or activity is accredited or non-accredited
- Name and Signature
How can I obtain the Letter of Agreement (LOA)?
The Letter of Agreement is available for review and download on the Grant Process page. A link is contained in Step Two on that page.
What if I have my own Letter of Agreement?
The use of the Lundbeck Letter of Agreement will assure timely processing of your medical education grant request.
What is the purpose of the Reconciliation Form?
Completion of a Reconciliation Form is required within 90 days of the completion of the activity. We require the Reconciliation Form to ensure that the Grant monies are spent in accordance with the fully executed Letter of Agreement.
How do I submit the Reconciliation Form?
Submission of a Reconciliation Form is done online by logging into your account and selecting the Grant Number or activity Title associated with the completed activity. During the process you will be given the opportunity to attach certified documentation concerning the expenditure of funds.
What does the LOA require for the Reconciliation Form?
The Letter of Agreement stipulates that recipient will furnish Lundbeck within 90 days of completing this program:
- a certified report concerning the expenditure of funds associated with this program,
- a copy of all outcomes measurement documentation created for the event by Recipient, if any,
and
- the number of healthcare providers who received CME credits for the program, if applicable.
What happens if an event or activity is cancelled?
In the event that the program is cancelled through no fault of Lundbeck or the specific funds granted by Lundbeck are not used for the program, Recipient will notify Lundbeck in writing of such cancellation or non-use of funds and then Recipient will return to Lundbeck all funds not used for the program.
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